Office Coordinator Job Description
This is a 10-15 hour per week job supporting volunteer PTA officers from around San Diego County. There may be some work at home hours available depending on volunteer needs. In-office time is mainly on your own with limited supervision and visitors. You will either be by yourself OR surrounded by the entire board of officers on meeting days.
Responsibilities
- Coordinate office activities and operations to provide friendly and efficient customer service to PTA units and councils in San Diego County.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Push out notifications and mailers as needed.
- Support the treasurer with printing checks and mailing bills.
- Manage and update databases with volunteer information, financial and other data.
- Assist Board of Directors when requested.
- Attend and provide support at Ninth District PTA events and trainings.
- Prepare and package printed materials as needed.
- Track inventory of PTA supplies and place orders when necessary.
- Submit timely reports and prepare presentations/proposals as assigned.
- Coordinate projects with California PTA as needed.
- Purge and shred files as needed.
Requirements and skills
- Proven experience as an office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with PTA procedures and basic accounting principles
- Previous experience with MS Office, Google, Constant Contact, social media platforms,
- myPTEZ and Totem (Proprietary software & we will train)
- High school diploma, previous PTA officer experience is preferred
Please contact Shawna at President@ninthdistrictpta.org