Round 2 Ninth District Program Grants

Applications are due by noon on Tuesday, January 16, 2018

Ninth District PTA Program Grants

Ninth District PTA is offering Program Grants to unit and council PTAs in good standing to develop and implement programs and projects that support the PTA mission statement and goals.

Grants are available for programs in the following areas at the unit and council levels: health and welfare, parent and student education, and parent and student involvement.

Ninth District PTA grants are a one-time funding source and individual grant awards will not exceed $800.

All requested paperwork must be completed and included for an application to be considered. The unit president must sign the unit’s application. The council president must sign the council’s application. The PTA applying for the grant must have association approval of the program.

Units or councils must submit grant applications to the Ninth District PTA office by noon on Tuesday, January 16, 2018. Postmarks will not be accepted. Applications may be hand delivered, electronically submitted via email to office@ninthdistrictpta.org, online at https://www.surveymonkey.com/r/D98Y82K, or mailed via USPS to the Ninth District PTA office; facsimiles (FAX) will not be accepted. Ninth District PTA will not consider applications received after the deadline.

Grant recipients must do the following:

  • Expend grant funds by June 1, 2018;
  • Submit by June 1, 2018, to Ninth District PTA a report detailing the project’s goals and objectives, an evaluation of the outcomes and a budget of actual expenditures; and
  • Return to Ninth District PTA any funds not used for the purposes stated in the original grant application,

The Ninth District PTA Grant Committee will select grant recipients, and decisions of the committee are final. Ninth District PTA will notify applicants of their standing by letter and a check will be sent to each grant award recipient. Grant recipients names will be included in the Ninth District PTA Annual Meeting/Founder’s Day program.

Criteria

  • Your PTA/PTSA must be in good standing with your council and Ninth District PTA; i.e., membership dues and insurance must be paid by the grant application deadline, and tax filings must be up to date;
  • The PTA applying for the grant must sponsor the programs and projects;
  • Only one completed application will be accepted from each unit;
  • No payment of salaries or purchase of equipment will be considered;
  • No grants will be awarded for Grad Night or Disaster Preparedness materials;
  • Honoraria for program speakers may be listed as grant expenses;
  • New and innovative programs and financial need will be given strong consideration by the committee;
  • Expanding and improving existing programs will be considered.

Service Awards Honor Excellence

Show your appreciation for dedicated volunteers, professionals and groups with our PTA service awards recognition program.

Honorary Service Awards are awarded throughout the year and are designed as a unique way for PTAs, PTA councils and PTA districts to publicly acknowledge both individuals and organizations for outstanding community service to children and youth in a community. All funds collected with this program are used exclusively to support the California State PTA scholarship and grant programs.

The Ninth District PTA Honorary Service Award Selection Committee is seeking nominations for the 2018 PTA year. Nominated individuals/organizations include those who have made significant contributions that positively impact the lives of children, youth or families within Ninth District PTA – San Diego and Imperial Counties. These contributions should impact all those within Ninth District PTA. These contributions should be significantly beyond the nominee’s paid position or volunteer role.

Ninth District PTA honorees will be celebrated at Ninth District PTA’s Annual Meeting and Founders Day Celebration on Wednesday February 7, 2018. The event will be held at the Scottish Rite Event Center, San Diego, CA.

Click here for information on the Honorary Service program.

Ninth District PTA Committees

Information and Interest Survey

Volunteers needed clip art

If you would like an opportunity to share your talents, work with fun people, and expand your PTA knowledge, please provide your name and contact info in the Survey Monkey below to be considered for one or more committee. We appreciate your interest in serving on a committee, but interest does not imply appointment. Thank you for understanding.

The online interest finder includes brief descriptions of Ninth District PTA committees and times when they are most active. The link for the online interest finder is www.surveymonkey.com

Stale Bylaws? Time to Update!

Updating bylaws is an important task for all associations and councils. But it is not a difficult task. The parliamentarian is the chairman of the committee.

Below are the articles and sections from unit bylaws on the process for updating bylaws.

ARTICLE XVI – AMENDMENTS

***SECTION 1.

Bylaws for this association shall be reviewed annually and updated at least every three years by the bylaws committee of this association.

***SECTION 2.

Before adoption, all proposed amendments accompanied by the bylaws shall be submitted through channels to the California State PTA parliamentarian for approval. They also shall be approved by the California State PTA parliamentarian when there is a change of status (e.g., PTA changing to PTSA or when combining/dividing).

SECTION 3.

After the California State PTA parliamentarian has approved and signed amended bylaws, the process of adoption by the association must be completed. The association shall by a two-thirds (2/3) vote adopt amended bylaws at any association meeting provided written notice of the meeting was given at least 30 days prior to the date of the meeting to each member who, on the record date for the notice of the meeting, is entitled to vote at such meeting. (Note: If notice is provided by mail and the notice is not mailed by first-class, registered, or certified mail, such notice shall be given not less than 20 days before the meeting.) The notice shall contain the place, date and time of the meeting and the general nature of the business that the board, at the time of the notice, intends to present for action by the members, but any proper matter may be presented at the meeting for action.

Bylaws More Than Three Years Old

Click here for the list of associations and councils that have bylaws more than three years old. The date is determined by the signature date of the state PTA parliamentarian – not the date on the cover of the version used.

If assistance is needed, be in touch with the council parliamentarian or council president, if in council. If out of council, be in touch with the district parliamentarian or district president.