Historian

• Captures and keeps a record of their unit's activities and achievements of a PTA.
• Collects volunteer hours for every PTA volunteer monthly.  This could be time spent preparing for, traveling to and from, and attending meetings or working PTA events.
• Showcases their unit's success at PTA meetings, events and activities.  As a council, you can help spread the word for units within your council.
• Shares their unit's history and legacy of PTA as a leading voice for all children.

Prepare: Look through last term's procedure book and historical materials and start your own procedure book.

Train:  Attend trainings for Historian held by your council, district, or state PTA.

Record: Volunteer Hours – Decide on a process to record volunteer hours for everyone at all meetings and events.  Using at tally sheet [link] or a spreadsheet that can help you organize.   Attend trainings from council, district, and state workshops.

Submit: Now that you have collected your hours, submit monthly to Ninth District PTA’s historian. [link]

Why collect hours from volunteers?  Volunteer hours may be collected and reported to emphasize and showcase the hours volunteer PTA members and leaders invest in PTA. They are also used in advocating on behalf of children and as information in grant writing.

What do I include as volunteer hours? Include time spent by all of your members in activities related to the operation of your PTA. This includes volunteer time spent for meetings, preparation, travel, PTA events, workshops and convention. One easy way to remember is, if PTA asks you to do it, count it toward your PTA’s volunteer hours.

• Take lots of photos at PTA events
• Set up a display board to highlight your PTA activities in school hall/office
• Share your PTA history at Back to School Night, staff luncheons and community events
• Present a ‘mock’ check to your school board to show the dollar value of volunteer hours at the end of school year
• Collaborate with the Founders Day Chairman to promote PTA history
• Create a President’s Memory Book to present at the end of term
• Send out press releases to local media covering PTA events
• Add “PTA History” to your website or social media postings

Questions or want more information, please contact historian@ninthdistrictpta.org