The treasurer is an elected officer and the authorized custodian of all funds of the local PTA. Some responsibilities of the office are specified in the unit bylaws and others are established by district PTA and California State PTA procedures. The treasurer’s duties also include keeping records and preparing reports to comply with local, state and federal laws. California State PTA resources for treasurers are listed at the bottom of this page.
Thank you so much for volunteering to be the treasurer for PTA/PTSA! The only job qualifications you NEED to have is being organized and available to keep the financial information up to date. We have training for the rest!
Please visit our YouTube channel to watch the various financial training webinars that have been recorded.
You can pause, rewind and come back again and again to find all of the information you need to be an effective PTA/PTSA treasurer!
If you have questions after watching any of these videos, please email us your questions!
treasurer@ninthdistrictpta.org
Visit the California State PTA website for valuable resources to learn
even more!
- PTA/PTSAs are public charities and must be operated within these rules
- Financial controls for all PTA/PTSAs
- Healthy Fundraising Ideas
- Whistleblower Policy
- Record-keeping guidelines
- Understanding PTA audits
…and much more!
Click here https://capta.org/pta-leaders/run-your-pta/finance// to access additional valuable resources.
CAPTA Online Toolkit
http://toolkit.capta.org/finance/
The RRF-1 form is partially filled in for a prior year and I cannot modify it. Can you upload a current form? Thank you!
Hi,
You can download a completely blank RRF-1 from https://oag.ca.gov/sites/all/files/agweb/pdfs/charities/charitable/rrf1_form.pdf. I will update the link on our website.
Thanks for letting us know – the Webmaster
Is there a difinitive amount stated somewhere or a rule of how much a PTA is supposed to have in a budget or carryover?
Thank you for your question. There is not a definitive amount that should be included in your budget for the carry-over to the next fiscal year. It should be enough that the incoming board can cover the initial costs of the unit before they begin to put together their programs, budget and fundraisers to support that budget. Often that amount is determined by what types of back-to-school events happen at the beginning of the year prior to the fundraising start. You should look at the annual financial report for past year guidance.
Info from CAPTA:
http://toolkit.capta.org/finance/budgeting/recommended-budget-line-items/
Hello. I noticed that the blank Workers Comp forms are the same, but the samples are different. Is there a different form for “with employees” than “no employees”? I found only the one version on the capta website.
The two forms are not quite the same – the ‘no employees’ version has a no-employees entry on line 1 under name of worker. Other than you are correct that is only one basic form.