Who is AIM?
AIM (Association Insurance Management Inc.) is the PTAs insurance broker. You can also check out the CAPTA website for more information.
Insurance Payment Instructions:
The president will receive an email from AIM that it is time to renew and pay your insurance on October 7th.
The President should use the link provided in the email to log in.
Enter the full Insured number, including the letters that appear before the number.
Select “Forgot Password”.
AIM will then send the President a link to reset their password.
Once the password has been created, the unit number and password may be shared with the Treasurer to pay the insurance premium.
The president will receive an affidavit by email once the premium is paid.
This affidavit must be signed and submitted.
AIM will then email the Certificate of Insurance to the president.
Using the Unit ID and password, unit officers can access the insurance certificate and add any additional insured information as needed.
If your district requires an additional insured, be sure to provide that information.
Submit your insurance certificate to the district before the January 5th expiration date, if required.
When is Your Insurance Payment Due?
The PTAs insurance payment is due no later than January 4, 2026.
Do not give the payment to your council, district or state. You must pay AIM directly.
If you are late on your payment (after January 4, 2026), you will incur a late fee of $50. There is no grace period.
If the payment has not posted by January 4th, you are not compliant with your Bylaws and Insurance. This means that you will not be able to have any PTA meetings, events or activities until it has been paid.
Why Does My PTA Need Insurance?
Did you know that you, as an officer of your board, could be held personally liable for an accident that occurs at one of your events?
Personal liability means that your personal assets could be at risk if you were sued because of something that happened at one of your PTA’s events.
Insurance not only protects your PTA, but also protects you as an individual.
Does Your PTA Need More Insurance Coverage?
Does your unit need higher insurance coverage?
Before you pay your insurance premium with AIM, consider the amount of money you typically carry in your bank accounts. The maximum payout for an approved theft claim is $25k. If you regularly carry a balance above $25k, please discuss the option of increasing your coverage (and premium) with your board. There is a drop- down menu with options on the AIM payment portal. Here is a partial list:
If you leave the theft coverage at $25k, the entire policy premium stays at $305.
If you have already paid your premium and would like to increase your coverage, please contact AIM directly. Contact info can be found here: Insurance - California State PTA or at 800-876-4044.
Breakdown of Insurance Coverage
Review the Red Light, Yellow Light, and Green Light List
It is very important that you review the Red Light, Yellow Light, and Green Light list before planning any PTA event.
Red Light: These are events that are prohibited and not covered by your insurance.
Yellow Light: May require additional waivers, and certifications by the insurance. Always consult with the insurance company first.
Green Light: These are approved events and activities.
2025 Insurance Guide - English
2025 Insurance Guide - Spanish
Did You Know...
...that your PTA is not fully functional until you have filled the President, Treasurer, and Secretary positions.
This means that if at any time you find yourself without one of those main positions filled, that you should not be conducting any meetings, events or other PTA activities until they are filled.
If you continue to function with one of those positions empty, and an accident occurs, your insurance will not cover you and your PTA for any damages or accidents, because you will not be compliant with your bylaws.
Forms
You can find waiver forms and “Facility Use Permit Addendum” in your AIM Insurance Policy Handbook.
2025 Insurance Guide - English
2025 Insurance Guide - Spanish
Do You Have Questions?
Please contact Deborah Childers, Ninth District PTA Treasurer at treasurer@ninthdistrictpta.org or Denae Senise, Ninth District PTA Vice President, Leadership Director at leadership@ninthdistrictpta.org.